University of Kelaniya Administration

Deferment of the Academic Year
Use this form if you wish to postpone your academic studies for a specific year due to valid personal or medical reasons.

Deferment of the academic year

Sitting Examinations
Submit this form if you are planning to sit for examinations and need official approval or registration.

Sitting examinations

Sitting Examinations (Going Abroad)
If you are going abroad and plan to sit for your exams while overseas, download and submit this form for necessary arrangements.

Sitting examinations (Going abroad) 

Deferment Form – English
English version of the form to request an academic year deferment.

Deferment (English)

Deferment Form – Sinhala
Sinhala version of the academic year deferment request form.

Deferment (Sinhala)

Going Abroad Form – Sinhala
Sinhala version of the form for students going abroad and sitting for exams.

Going Abroad (Sinhala)

Going Abroad Form – English
English version of the form for overseas exam sittings.

Going Abroad (English)

Medical Form – Sinhala
Sinhala version of the medical form to be submitted with medical reports for academic considerations.

Medical Form (Sinhala)

Medical Form – English
English version of the medical form required for submitting health-related documentation.

Medical Form (English) 

Staff Leave

Staff Leave Approval System – Application Form [Foreign]
This form is used to request access to the online Staff Leave Approval System. Staff members must complete and submit this to start using the digital system.

Staff Leave Approval System Application

Staff Leave Approval System – Approval Form [Foreign]
This form is for supervisors or heads of departments to approve a staff member’s access to the online Staff Leave Approval System.

Staff Leave Approval System Approval 

Application for Certificate
Use this form to request official certificates related to your completed academic programs (e.g., completion, participation).

Diploma Courses
Download the application form for enrolling in general diploma courses offered by the university.
Diploma Courses

Diploma in Library and Information Science (LISC)
This is the specific application form for the Diploma in Library and Information Science (LISC) program.
Diploma in LISC

Undergraduate Programs
Application form for students applying to undergraduate degree programs offered by the university.
Undergraduate Programs

Postgraduate Programs
Download this form to apply for postgraduate (Master’s, MPhil, or PhD) programs.
Postgraduate Programs

Application for Transcript
Use this form to request your official academic transcript from the university.

Transcript Request – Undergraduate Programs & Diplomas
Specific form for requesting transcripts related to undergraduate and diploma-level programs.
Undergraduate Programs & Diploma

Transcript Request – Postgraduate Programs
Use this form to request academic transcripts for completed postgraduate studies.
Postgraduate Programs 

Vehicle Request Form

Use this form to request official university transportation for academic, administrative, or event-related purposes. Submit the completed form to the relevant office for approval.
Vehicle Request Form 

• Preparation of annual audit plan

• Conducting Audit Committee

• Review and supervision of financial statements

• Investigation external audit reports and audit querues & preparaation of replies for them.

• Review and examine the internal control systems and make recommendations if necessary

• Pre-audit gratuity, university provident fund, pension fund and final payment of constructions.

• Conducting stock verifications at the year end and when necessary.

• Make investigation when necessary.

• Preparation of bond violators schedule and forward them to the council.

• Soft landscape and Hard landscape maintenance

• Creating landscape design and implementation

• Appearing for the university court cases on behalf of the university

• Drafting observations and written submissions and other all legal documents on behalf of the university.

• Participating for the consultation with Hon attorney General relevant to the court cases against the university and drafting legal documents.

• Providing legal clarifications relevant the draft MOU / Agrements relevant to the UOK.

• Participating for the inquiries in human right committee, labour tribunal

• OPD consultations – University students, University staff and their close relatives

• Emergency Management, Vaccinations, Wound dressing

• Medical Examination

• Private medical certificate evaluations

• Counselling service for students and staff

• Aurvedic Treatment

• Recruitment of non academic staff

• Promotion of NAE

• Increment of NAE

• Internal & External Transfer

• Salary Revision

• Handle the all non academic P.F

• Handle the disciplinary matter.

• Recruitment of contract basic employees & assignment.

• Submit the necessary details in requested authorities.

• Coordinating internal research grants and distribution of funds

• Coordinating the distribution of funds for field visits

• Coordinating and printing of the several university publications

• Providing security service for all functions

• Handling emergency situations